SmartCV: A Four-Stage AI Pipeline for Company-Tailored Automated CV Standardization

Abstract

Many consulting and engineering firms need resumes to be manually reformatted into standardized CV templates for project proposals. This process is time-consuming due to the wide variability in resume formats and structures. In collaboration with Technical Management Group Ltd. (TMG), we developed SmartCV, an automated pipeline that converts heterogeneous resumes into standardized company-specific CV formats. The system combines deterministic document processing with AI-assisted structural inference and template-based rendering. Results show that SmartCV reliably produces validated outputs with low operational cost while remaining flexible enough to support future templates and to be extended to other organizations facing similar document standardization challenges.